The controller of this website is:
Audi Interaction GmbH
Zeppelinstraße 48
14471 Potsdam
As part of the above-mentioned processes, the following categories of personal data will be processed if you provide them to us:
We process personal data that we receive from you as part of your application (e.g. cover letter, CV, certificates and references) as well as those that we collect from or about you in the course of carrying out your application (e.g. emails, interview notes, internal assessments, results of security checks (where relevant), information from job interviews or assessment centres).On the other hand, we process personal data that we have lawfully obtained from publicly accessible sources (e.g. websites, press reports, social networks) and are allowed to process. Furthermore, we process internally available information that is considered necessary in connection with internal development measures in the AT and/or management circle in accordance with the process. In addition, there is data generated in connection with an external review of the applicants by a service provider (see below) for hiring in the upper management circle or hiring and appointments to the top management circle.
Master data (e.g. name, title, academic degree, gender, date and place of birth and nationality, private contact details (address, telephone number, e-mail address), marital status, residence and work permits, copies of identity documents, photos, language skills, relatives and their contact details),
Application data (e.g . application and curriculum vitae, references, results of security checks (if relevant), information from job interviews, certificates for special groups (e.g. vocational training, dual studies, test results or assessment centers),
Health data (e.g. occupational health examinations, illnesses, aids due to illness, disabilities), if specified by you in your application.
Declarations under data protection law (e.g. declarations of consent to the processing of personal data; Declaration on the confidentiality of personal data in the context of pre-contractual activities or visits, such as empathetic relationships; Declarations of withdrawal of consent given by you; statements on objection to the processing of personal data; Declarations on the exercise of your rights of access, rectification, erasure, restriction of processing, data portability, including the information you provide to us when exercising your rights).
Information on religious affiliation relevant to tax law, from which religious and ideological beliefs may emerge, if provided by you in your application.
Details of your marital status (marriage or civil partnership), which may indicate your sexual orientation, if provided by you in your application.
We process your data on the basis of Article 6 (1) (b) of the EU General Data Protection Regulation (GDPR) (pre-contractual measures) and on the basis of Section 26 of the Federal Data Protection Act (BDSG) (1) to establish a possible employment relationship.
Insofar as § 26 para. 1 sentence 1 is required, we process personal data for the assessment of your ability to work on the basis of § 22 para. 1 no. 1 letter c) BDSG. We may process other special categories of personal data (i.e. information revealing racial and ethnic origin, political opinions, religious or philosophical beliefs, as well as health data or data from which sexual orientation may be determined) for the purpose of exercising rights or fulfilling legal obligations under labour law (e.g. the employer's right to ask questions) in accordance with Section 26 (3) of the Federal Data Protection Act (BDSG).
In addition, we process your contact details in order to provide you with a link to a survey on the application process in order to be able to improve our application process. The results of the survey are stored completely anonymously.
Comparison of sanctions lists: In addition, at the end of the application process, we carry out an internal comparison of your personal data with existing sanctions lists (e.g. financial sanctions and terror lists) before establishing an employment relationship in the collective bargaining agreement.
Background-Check:
In the case of appointments and (internal) appointments to the Management Circle, hires and (internal) appointments to the Upper Management Circle, as well as appointments and (internal) appointments to the AT Group (hereinafter referred to as Employment Groups), we and AUDI AG carry out a background check in order to ensure the highest standards of compliance and integrity in business activities and transactions. It is important to ensure that potential holders of responsible positions within AUDI AG carry out their duties without conflicts of interest and in compliance with high ethical standards and conscientiously commit themselves to the company's principles in order to minimize legal risks and reputational damage.
The background check and its result are part of the decision to establish or further develop the existing employment relationship. AUDI AG does not carry out the background check until shortly before the decision is made to establish an employment relationship for a limited group of applicants. Your data collected for this purpose will not be stored, processed or passed on for further uses. For the above-mentioned employee groups, the processing of personal data in the context of the background check is justified by Section 26 (1) of the Federal Data Protection Act (BDSG). Section 26 of the Federal Data Protection Act (BDSG) regulates the processing of personal data in the employment relationship and privileges such purpose-related data processing insofar as it is necessary, among other things, for the decision on the establishment of an employment relationship. In this context, applicants of an employment relationship pursuant to Section 26 (8) sentence 2 of the Federal Data Protection Act (BDSG) are treated in the same way as employees. The processing of your personal data for the purpose of establishing an employment relationship is necessary within the meaning of Section 26 (1) sentence 1 of the German Federal Data Protection Act (BDSG), as AUDI AG has a legitimate interest in filling the above-mentioned management positions with persons of integrity and acting in accordance with the applicable law. This is ensured by the background check prior to your appointment or hiring.
As part of the application or internal development process, you only have to provide the personal data that is necessary for the decision to establish an employment relationship or internal development or that we are legally obliged to collect. If you are required to provide us with personal data due to a legal or contractual obligation, we will point this out to you when collecting the data with reference to the respective obligation. If you do not provide us with the relevant data, we may not be able to continue the application process and will not be able to hire you.
Due to the size and complexity of data processing by Audi Interaction GmbH, it is not possible to list each recipient of your personal data individually in this data protection notice, which is why usually only categories of recipients are specified.
Within the company, the data is provided to those departments that need it in the course of their work (e.g. human resources administration, legal department, IT, works council).
Service providers employed by us and working on behalf of us (so-called processors) may also receive data for these purposes. These include, but are not limited to:
In addition, we pass on your personal data to the following recipients or categories of recipients who act as data controllers:
As a rule, we do not transfer your applicant data to third countries (countries that are not members of the European Union or the European Economic Area).
However, there is a possibility that we may share your personal data with processors in third countries. Please note that not all third countries have a level of data protection that is recognized as adequate by the European Commission.
For data transfers to third countries where there is no adequate level of data protection, we ensure that the recipient either has an adequate level of data protection (e.g. adequacy decision of the EU Commission or agreement of so-called EU standard contractual clauses of the European Union with the recipient) or that explicit consent has been given before the data is transferred.
The duration of the storage of your personal data depends on the outcome of the application process.
If an employment relationship is established, we process and store your personal data for the duration of your employment relationship, which also includes the processing of the employment relationship. In this case, you will be informed separately about further processing.
If we reject your application, the application documents will be automatically deleted no later than six months after notification of the rejection decision. This serves to ensure the burden of proof in proceedings under the General Equal Treatment Act (AGG) or other legal disputes. In the event of judicial or out-of-court disputes, we will store your personal data for the duration of the proceedings as well as subsequently in order to comply with various retention and documentation obligations arising from the German Commercial Code (HGB), the German Fiscal Code (AO), among others. The retention and documentation periods specified there are up to ten years.
If we store your personal data on the basis of your consent in order to be able to contact you in the event of new vacancies, we will store your data until you withdraw your consent or until we no longer consider storage necessary (usually after 2 years). In the latter case, we will inform you of the deletion.
We create our careers page and job portal with the help of an external processor (Smartrecruiters.com). The career page is integrated into our website and hosted by the service provider. If you enter personal data to contact you about the vacancies displayed on our careers page or other job portals on the Internet (e.g. xing.com, heyjobs.co, etc.), this data will first be processed by the contractors (the data protection notices of the operators apply on the respective portals) and then forwarded to us.
You can assert your following rights against Audi Interaction GmbH at any time free of charge.
Right of access to information: You have the right to obtain information from us about the processing of your personal data.
Right to rectification: You have the right to obtain from us the rectification of inaccurate or incomplete personal data concerning you.
Right to erasure ('right to be forgotten'): You have the right to request the deletion of your data if the conditions set out in Art. 17 GDPR are met. After that, you can, for example, request the deletion of your data insofar as it is no longer necessary for the purposes for which it was collected. You can also request erasure if we process your data on the basis of your consent and you withdraw that consent.
Right to restriction of processing: You have the right to request the restriction of the processing of your data if the requirements of Art. 18 GDPR are met. This is the case, for example, if you dispute the accuracy of your data. For the duration of the verification of the accuracy of the data, you can then request the restriction of processing.
Right to object: If the processing is based on an overriding interest or your data is used for the purpose of direct marketing, you have the right to object to the processing of your data. An objection is permissible if the processing is either in the public interest or is carried out in the exercise of official authority or on the basis of a legitimate interest of Audi Interaction GmbH or a third party. In the event of an objection, we ask you to inform us of your reasons for objecting to the processing of your data. In addition, you have the right to object to data processing for direct marketing purposes. This also applies to profiling insofar as it is related to direct marketing.
Right to data portability: If the data processing is based on consent or performance of a contract and is also carried out using automated processing, you have the right to receive your data in a structured, commonly used and machine-readable format and to transmit it to another data processor.
Right of revocation: If the data processing is based on consent, you have the right to revoke the data processing at any time free of charge within the framework of a consent with effect for the future.
Right to lodge a complaint: You also have the right to complain to a supervisory authority (e.g. the Brandenburg State Commissioner for Data Protection) about our processing of your data.
Contact person for exercising your rights
You can find the contact persons for exercising your rights and further information on the following website: www.audiinteraction.com
Data protection supervisor
Our data protection officer is available to you as a contact person for data protection-related concerns:
Data Protection Officer of Audi Interaction GmbH
Zeppelinstr. 48, 14471 Potsdam
E-Mail: aia-datenschutz@audi.de
This data protection information is as of November 2023.
Due to technical developments and/or changes in legal and/or regulatory requirements, it may become necessary to adapt this data protection information.